THE GRANT DEVELOPMENT PROCESS

IOWA LAKES COMMUNITY COLLEGE

The Planning and Development Office is here to help you be successful in the grant process.  Our goal is to provide technical assistance and support for proposal development and submission as well as throughout the project award period.

• All new grant proposals must complete a proposal planning form and receive endorsement by the Chief Academic Officer, appropriate dean(s) or other President’s Cabinet member prior to beginning development of a grant-funded proposal for submission to an external funding agency.  It is recommended that the development time for Federal grants is a minimum of three months before the submission date.

• Continuation grants need not complete the proposal planning form; however, the Planning and Development Office needs to be apprised of application deadlines and their expected role in the development process defined early in the application process.

• If Planning and Development Office assistance is requested for proposal development, a project design team will be established.  Size of the team will vary depending on the scope of the project.  At minimum, the team will include the faculty/staff originating the project idea, a member of the Planning and Development Office, Chief Academic Officer, and the appropriate dean(s) or other President’s Cabinet member.

• Requests for letters of support from internal and external constituents (including the college president) will be cooperatively planned within the design team structure.

• Final budgets must be submitted at least (10) ten working days in advance of the proposal submission date to the Planning and Development Office for review and approval by the Chief Financial Officer, Chief Academic Officer, and appropriate dean(s) or President’s Cabinet member. 

• Iowa Lakes’ President authorizes all commitments of college resources and approves the college’s participation in all grant programs by his signature and approval on forms.  The Planning & Development Office will assist in coordinating this step.

• The Planning and Development Office is responsible for reproducing and mailing the appropriate number of proposal copies to the funding agency, making and distributing copies of the finalized proposal to appropriate members of the project design team, and ensuring a copy is on file in the Planning and Development Office.

• The Planning and Development Office will be responsible for the mailing of all grants proposals.  Unless otherwise required by the funding agency, the standard proposal submission policy of the Planning and Development Office is to send proposals via either UPS or Federal Express.  This is a cost-free service for all proposal submissions coordinated by the Planning and Development Office.

• Many agencies currently require electronic submission of proposals.  The Planning and Development Office can assist in the formatting process.

• Implementation of funded projects will be a joint effort of the project staff, Planning and Development Office, Chief Financial Officer, Chief Academic Officer, appropriate dean(s) or other President’s Cabinet member.